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academy:year-at-a-glance-end-cycle
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Student Year-at-a-Glance
Fall
End of Cycle
The following tasks must be done at the end of each grade reporting cycle.
| Task | Resource |
|---|---|
| Attendance | |
| ❏ Run reports to verify that attendance is balanced for the cycle. | ❏ SAT0600 - Student Detail Report Elementary campuses: ❏ SAT0670 - Teacher Membership Roster By Control Num Secondary campuses: ❏ SAT0400 - Daily Attendance Summary ❏ SAT0671 - Teacher Membership Roster By Period ❏ SAT0700 - Student Attendance Summary ❏ SAT0900 - Campus/District Summary Report ❏ SAT0950 - District Attendance and Contact Hours ❏ SAT1000 - Campus Recap Report ❏ SAT1500 - Daily Attendance Report I ❏ SAT1600 - Daily Attendance Report II ❏ SAT1700 - Entry/Withdrawal Summary CTE Reports: ❏ SAT0600 - Student Detail Report Set Print CTE Only to Y. |
| ❏ Run additional reports as needed. | ❏ SAT0300 - Attendance Proof List ❏ SAT1900 - Perfect Attendance Report ❏ SAT2100 - Six Weeks FTE Report ❏ SAT2300 - Average Daily Attendance ❏ SAT2500 - Truancy Report |
| Discipline | |
| ❏ Run reports for verification. | ❏ SDS0700 - TEA DFSCA Evaluation Report ❏ SDS0800 - Offense Summary Report ❏ SDS0900 - Action Summary Report ❏ SDS1300 - Discipline Audit Report (PEIMS Edits) ❏ SDS1400 - Offenses ‘Reported By’ Summary Report ❏ SDS1700 - Discipline Suspension Attendance Verification |
| Grade Reporting | |
| ❏ Update the report card comments. NOTE: Once comments have been used on a report card run, they should not change until the following year. You can add additional codes if space allows. | Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Comments
Secondary report cards only allow codes A-N. |
| ❏ Update report card messages. | Secondary campuses: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Messages Elementary campuses: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Msg Elementary |
| ❏ (Elementary campuses) Verify elementary tables. | Grade Reporting > Maintenance > Tables > Elementary > Elem Grade |
| ❏ Identify all missing and incomplete grades. NOTE: The report can be distributed to instructors as a reminder to enter grades for accurate grade average calculations. | SGR1000 - Blank, Failing and Incomplete Grades Be sure Check Student Entry/WD Dates for Blank Grades is N. Example: A student enrolls at the campus and in a course-section during cycle 2. If this parameter is set to Y, the semester grade will not be calculated because cycle 1 grades are blank. If the parameter is N, cycle 1 grades are skipped and the semester grade is calculated. |
| ❏ Verify that campus control option parameters are set correctly. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters ❏ Current Semester ❏ Current Cycle ❏ Track End Dates |
| ❏ Verify that the campus posting options are set correctly. | Grade Reporting > Maintenance > Tables > Campus Control Options > Posting ❏ Allow Cycle Grade ❏ Auto Citizenship ❏ Citizenship Grade |
| ❏ Update the txGradebook district-wide message. | Grade Reporting > Maintenance > Gradebook Options > District > Options |
| ❏ Update the txGradebook campus-wide message. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options |
| ❏ Update campus-wide txGradebook options. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options |
| ❏ (Mainly elementary campuses) Verify course auto-grade options. | Grade Reporting > Maintenance > Master Schedule > District Schedule (Auto Grd field) |
| ❏ Enable grade posting in txGradebook. <WRAP box>NOTE: Notify instructors that they can enter comments and override grades as needed, and mark course-sections as 'Ready to Post.' Most campuses allow 3-5 days for posting. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options Set Open for Grade Posting to Open. |
❏ Verify that all instructors are ready to post grades for the semester-cycle.|Grade Reporting > Maintenance > Teacher Posting Status|
❏ Increment Current Semester and Current Cycle.
Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters
REGISTRATION ❏ Run reports for verification.
❏ SRG0600 - Student Special Program Listing
❏ SRG1200 - Student Status Changes by Program
❏ SRG2100 - Student Withdrawal Report
❏ Gather documentation on leavers and movers (grade levels 7-12 only, per TEDS).
Registration > Utilities > TREx Export
Or, manually follow up by contacting other districts.
SPECIAL EDUCATION ❏ Run reports for verification.
❏ SAT0000 - Absence Transaction List
❏ SAT0600 - Student Detail Report Set Print Sp Ed Only to Y.
❏ SEM0720 - Special Ed Student Active/Inactive List
❏ SEM0850 - PEIMS Verification List
academy/year-at-a-glance-end-cycle.1566221358.txt.gz · Last modified: 2019/08/19 08:29 (external edit)