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academy:year-at-a-glance-end-cycle

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Student Year-at-a-Glance

Fall

End of Cycle

The following tasks must be done at the end of each grade reporting cycle.

TaskResource
Attendance
❏ Run reports to verify that attendance is balanced for the cycle.❏ SAT0600 - Student Detail Report

Elementary campuses:
❏ SAT0670 - Teacher Membership Roster By Control Num

Secondary campuses:
❏ SAT0400 - Daily Attendance Summary
❏ SAT0671 - Teacher Membership Roster By Period
❏ SAT0700 - Student Attendance Summary
❏ SAT0900 - Campus/District Summary Report
❏ SAT0950 - District Attendance and Contact Hours
❏ SAT1000 - Campus Recap Report
❏ SAT1500 - Daily Attendance Report I
❏ SAT1600 - Daily Attendance Report II
❏ SAT1700 - Entry/Withdrawal Summary

CTE Reports:
❏ SAT0600 - Student Detail Report
Set Print CTE Only to Y.
❏ Run additional reports as needed.❏ SAT0300 - Attendance Proof List
❏ SAT1900 - Perfect Attendance Report
❏ SAT2100 - Six Weeks FTE Report
❏ SAT2300 - Average Daily Attendance
❏ SAT2500 - Truancy Report
Discipline
❏ Run reports for verification.❏ SDS0700 - TEA DFSCA Evaluation Report
❏ SDS0800 - Offense Summary Report
❏ SDS0900 - Action Summary Report
❏ SDS1300 - Discipline Audit Report (PEIMS Edits)
❏ SDS1400 - Offenses ‘Reported By’ Summary Report
❏ SDS1700 - Discipline Suspension Attendance Verification
Grade Reporting
❏ Update the report card comments.

NOTE: Once comments have been used on a report card run, they should not change until the following year. You can add additional codes if space allows.

Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Comments

Secondary report cards only allow codes A-N.
Elementary report cards allow codes A-Z and 1-9.

❏ Update report card messages.Secondary campuses:
Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Messages

Elementary campuses:
Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Msg Elementary
❏ (Elementary campuses) Verify elementary tables.Grade Reporting > Maintenance > Tables > Elementary > Elem Grade
❏ Identify all missing and incomplete grades.

NOTE: The report can be distributed to instructors as a reminder to enter grades for accurate grade average calculations.

SGR1000 - Blank, Failing and Incomplete Grades

Be sure Check Student Entry/WD Dates for Blank Grades is N. Example: A student enrolls at the campus and in a course-section during cycle 2. If this parameter is set to Y, the semester grade will not be calculated because cycle 1 grades are blank. If the parameter is N, cycle 1 grades are skipped and the semester grade is calculated.

❏ Verify that campus control option parameters are set correctly.Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters
❏ Current Semester
❏ Current Cycle
❏ Track End Dates
❏ Verify that the campus posting options are set correctly.Grade Reporting > Maintenance > Tables > Campus Control Options > Posting
❏ Allow Cycle Grade
❏ Auto Citizenship
❏ Citizenship Grade
❏ Update the txGradebook district-wide message.Grade Reporting > Maintenance > Gradebook Options > District > Options
❏ Update the txGradebook campus-wide message.Grade Reporting > Maintenance > Gradebook Options > Campus > Options
❏ Update campus-wide txGradebook options.Grade Reporting > Maintenance > Gradebook Options > Campus > Options
❏ (Mainly elementary campuses) Verify course auto-grade options.Grade Reporting > Maintenance > Master Schedule > District Schedule (Auto Grd field)
❏ Enable grade posting in txGradebook.

NOTE: Notify instructors that they can enter comments and override grades as needed, and mark course-sections as 'Ready to Post.' Most campuses allow 3-5 days for posting.

Grade Reporting > Maintenance > Gradebook Options > Campus > Options
Set Open for Grade Posting to Open.
❏ Verify that all instructors are ready to post grades for the semester-cycle.Grade Reporting > Maintenance > Teacher Posting Status
❏ Post grades from txGradebook.Grade Reporting > Utilities > Grade Posting From TxEIS txGradebook
❏ Disable posting in txGradebook.Grade Reporting > Maintenance > Gradebook Options > Campus > Options
Set Open for Grade Posting to Close.
❏ Compute attendance in the student's grade-course record so that it prints on report cards and teacher class rolls.SGR1800 - Compute Attendance in Course Records
❏ (Elementary campuses) Compute cumulative year-to-date averages (if the campus does not use semester averages).Grade Reporting > Utilities > Grade Computation Elementary
❏ (Optional) Print class rolls. Distribute to instructors as proof sheets for grade verification.SGR0900 - Class Rolls (Student Grade Information)
❏ Post corrected grades.By individual:
Grade Reporting > Maintenance > Student > Individual Maint > Grd Update

By group:
Grade Reporting > Maintenance > Student > Group Maint > Post Grades
❏ Update campus control print options before printing report cards.Grade Reporting > Maintenance > Tables > Campus Control Options > Print Options
❏ (Mainly secondary campuses) Assign control numbers to students by period, if you will be printing report cards by control number.Grade Reporting > Utilities > Assign Control Numbers > Cntrl by Period
❏ Print report cards.Secondary two-semester campuses:
Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1300 - Secondary Report Cards (2 Semesters)

Secondary four-semester campuses:
Grade Reporting > Reports > Grade Reporting Reports > Report Cards > SGR1350 - Secondary Report Cards (4 Semesters)

Elementary campuses:
SGR1400 - Elementary Report Cards
❏ Print and save recommended reports.❏ SGR0280 - Grade Distribution Report
❏ SGR0900 - Class Rolls (Student Grade Information)
❏ SGR1000 - Blank, Failing and Incomplete Grades
❏ SGR2001 - A/B Honor Roll
❏ SGR4500 - txGradebook Assignment Audit Report

Secondary campuses:
❏ SGR1175 - Report Card Proof List
❏ SGR1300 - Secondary Report Cards (2 Semesters)
or
❏ SGR1350 - Secondary Report Cards (4 Semesters)

Elementary campuses:
❏ SGR1400 - Elementary Report Cards
❏ SGR1401 - Elementary Principal's Proof List
❏ SGR2091 - Elementary Grade Labels

❏ Increment Current Semester and Current Cycle.

Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters

REGISTRATION ❏ Run reports for verification.

❏ SRG0600 - Student Special Program Listing

❏ SRG1200 - Student Status Changes by Program

❏ SRG2100 - Student Withdrawal Report

❏ Gather documentation on leavers and movers (grade levels 7-12 only, per TEDS).

Registration > Utilities > TREx Export

Or, manually follow up by contacting other districts.

SPECIAL EDUCATION ❏ Run reports for verification.

❏ SAT0000 - Absence Transaction List

❏ SAT0600 - Student Detail Report Set Print Sp Ed Only to Y.

❏ SEM0720 - Special Ed Student Active/Inactive List

❏ SEM0850 - PEIMS Verification List

academy/year-at-a-glance-end-cycle.1566222784.txt.gz · Last modified: 2019/08/19 08:53 (external edit)

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