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academy:year-at-a-glance-end-of-semester
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Student Year-at-a-Glance
Winter
End of Semester
The following tasks must be done at the end of the semester.
| Task | Resource |
|---|---|
| Attendance | |
| ❏ Run reports to verify that attendance is balanced for the cycle. | ❏ SAT0600 - Student Detail Report Elementary campuses: ❏ SAT0670 - Teacher Membership Roster By Control Num Secondary campuses: ❏ SAT0400 - Daily Attendance Summary ❏ SAT0671 - Teacher Membership Roster By Period ❏ SAT0700 - Student Attendance Summary ❏ SAT0900 - Campus/District Summary Report ❏ SAT0950 - District Attendance and Contact Hours ❏ SAT1000 - Campus Recap Report ❏ SAT1500 - Daily Attendance Report I ❏ SAT1600 - Daily Attendance Report II ❏ SAT1700 - Entry/Withdrawal Summary CTE: ❏ SAT0600 - Student Detail Report (set Print CTE Only to Y) |
| ❏ Run additional reports as needed. | ❏ SAT0300 - Attendance Proof List ❏ SAT1900 - Perfect Attendance Report ❏ SAT2100 - Six Weeks FTE Report ❏ SAT2300 - Average Daily Attendance ❏ SAT2500 - Truancy Report |
| Discipline | |
| ❏ Run reports for verification. | ❏ SDS0700 - TEA DFSCA Evaluation Report ❏ SDS0800 - Offense Summary Report ❏ SDS0900 - Action Summary Report ❏ SDS1300 - Discipline Audit Report (PEIMS Edits) ❏ SDS1400 - Offenses ‘Reported By’ Summary Report ❏ SDS1700 - Discipline Suspension Attendance Verification |
| Grade Reporting | |
| ❏ Update report card messages. | Secondary campuses: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Messages Elementary campuses: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Msg Elementary |
| ❏ Identify all missing and incomplete grades. NOTE: The report can be distributed to instructors as a reminder to enter grades for accurate grade average calculations. | ❏ SGR1000 - Blank, Failing and Incomplete Grades NOTE: Be sure Check Student Entry/WD Dates for Blank Grades is N. Example: A student enrolls at the campus and in a course-section during cycle 2. If this parameter is set to Y, the semester grade will not be calculated because cycle 1 grades are blank. If the parameter is N, cycle 1 grades are skipped and the semester grade is calculated. |
| ❏ Set campus control option parameters correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters ❏ Current Semester = 1. ❏ Current Cycle = 2 (for 9-week cycles) or 3 (for 6-week cycles). ❏ Verify Track End Dates. |
| ❏ Verify that the campus control posting options are set correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Campus Control Options > Posting ❏ Allow Cycle Grade ❏ Allow Semester Grade ❏ Expect Exam Grade ❏ Allow Exempt Exam (if X is a valid semester exam grade for exempt students) ❏ Allow Alpha Exam ❏ Allow Numeric Exam ❏ Auto Citizenship ❏ Citizenship Grade |
| ❏ Indicate if semester exams are included in the semester average. | Grade Reporting > Maintenance > Tables > Campus Control Options > Computation (Include Exam in Semester Average field) |
| ❏ (Elementary campuses) Verify that all fields are set correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Elementary > Elem Grade |
| ❏ (Mainly elementary campuses) Verify course auto-grade options. | Grade Reporting > Maintenance > Master Schedule > District Schedule (Auto Grd field) |
| ❏ Update campus-wide txGradebook options. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options |
| ❏ Update the txGradebook campus-wide message. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options |
| ❏ Update the txGradebook district-wide message. | Grade Reporting > Maintenance > Gradebook Options > District > Options |
| ❏ Enable grade posting in txGradebook. NOTE: Notify instructors that they can enter comments and override grades as needed, and mark course-sections as 'Ready to Post.' Most campuses allow 3-5 days for posting. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options (set Open for Grade Posting to Open) |
| ❏ Verify that all instructors are ready to post grades for the semester-cycle. | Grade Reporting > Maintenance > Teacher Posting Status |
| ❏ Post grades from txGradebook. | Grade Reporting > Utilities > Grade Posting From TxEIS txGradebook |
| ❏ Disable posting in txGradebook. | Grade Reporting > Maintenance > Gradebook Options > Campus > Options (set Open for Grade Posting to Close) |
| ❏ Compute attendance in the student's grade-course record so that it prints on report cards and teacher class rolls. | ❏ SGR1800 - Compute Attendance in Course Records |
| ❏ (Elementary campuses) Compute cumulative year-to-date averages (if the campus does not use semester averages). | Grade Reporting > Utilities > Grade Computation Elementary |
| ❏ (Secondary campuses) (Optional) Determine whether students meet the 90% attendance rule for awarding or denying credit. | ❏ SGR0450 - Attendance Percentage by Course |
| ❏ (Secondary campuses) Perform grade computation and credit assignment, if the campus awards credit (including middle school courses with credits that apply toward graduation). | QuickGuide: Compute Grades and Assign Credit |
| ❏ (Secondary campuses) Calculate grade averages and class ranking according to district policy. Some campuses may do beginning-of-the-year calculations at the end of semester 1. | TxEIS Grade Reporting - Run Grade Averaging & Class Ranking and Print AARs |
| ❏ (Optional) Print class rolls. Distribute to instructors as proof sheets for grade verification. | ❏ SGR0900 - Class Rolls (Student Grade Information) |
| ❏ Post corrected grades. | By individual: Grade Reporting > Maintenance > Student > Individual Maint > Grd Update By group: Grade Reporting > Maintenance > Student > Group Maint > Post Grades |
| ❏ Update campus control print options before printing report cards. |
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| ❏ (Mainly secondary campuses) Assign control numbers to students by period, if you will be printing report cards by control number. | Grade Reporting > Utilities > Assign Control Numbers > Cntrl by Period |
| ❏ (Secondary campuses) Print transcripts. | ❏ SGR2047 - AAR Multi-Year |
| ❏ Print grade labels for all students. |
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| ❏ Print report cards. | Secondary two-semester campuses: ❏ SGR1300 - Secondary Report Cards (2 Semesters) Secondary four-semester campuses: ❏ SGR1350 - Secondary Report Cards (4 Semesters) Elementary campuses: ❏ SGR1400 - Elementary Report Cards |
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academy/year-at-a-glance-end-of-semester.1566229640.txt.gz · Last modified: 2019/08/19 10:47 (external edit)