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academy:admin_forms_enable
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ASCENDER ParentPortal Admin > Admin > Form Settings
Once forms are set up, you can enable student data updates, online student registration, and new student enrollment in ParentPortal throughout the district, and manage other form settings.
<SCREENSHOT>
Enable Student Data Updates
❏ Enable parents to update current year student data.
Student Data forms are any visible forms added to groups in the Student Data Editing category.
| Allow parents access to Student Data forms | This field enables parents to update current year student data. Student Data forms are any visible forms added to groups in the Student Data Editing category. To allow parents to update student data in ParentPortal, select Yes. Once this field is set to Yes, the following is available in ParentPortal: • Summary page - Click <SCREENSHOT>. • My Account page - Click <SCREENSHOT>. Both buttons open the page where the parent can update a student’s data for the current school year, such as a change to a phone number. Also, the Need Documents link is enabled on the ParentPortal login page allowing a parent to access public static forms, such as a calendar. The link is only displayed if at least one public document exists. IMPORTANT: This field is set to No by default. Leave this field set to No until setup is complete and you are ready to enable parent access.
NOTE: It is recommended that you leave this field set to No during the Active Online Registration Date Range.
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Enable Registration
❏ Enable parents to complete annual registration for returning students.
Student Registration forms are any visible forms added to the Online Registration template.
| Active Online Registration | |
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| These fields enable parents to complete annual student registration. Student Registration forms are any visible forms added to the Online Registration Creator. IMPORTANT: These fields are blank by default. Leave these fields blank until setup is complete and you are ready to enable online registration. |
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| From To | Specify the beginning and ending dates for online registration. If dates are entered, and the current date is within these dates, and the parent has enrolled and added a student to his ParentPortal account: • The parent will be prompted with a pop-up message on the Summary page to use the online registration features in ParentPortal. • The YYYY-YY Registration button is displayed on the Summary page. The parent can click the button to go to the page where she can complete the student’s registration forms. If no dates are entered, or if the current date is outside the date range, the pop-up message is not displayed to parents on the Summary page. Click Save. The statement “Online Registration will collect data for the YYYY-YY school year” is displayed, where the school year is determined by adding 1 to the From field. |
| District Online Registration confirmation message: | Type a message that will be displayed to parents once they successfully update online student registration information in ParentPortal. Click Update Message to save the changes. |
Enable New Student Enrollment
❏ Enable parents to enroll a new student in the district.
New Student Enrollment forms are any forms added to the New Student Enrollment Forms group. These forms can be either static or standard.
| Allow parent access to New Student Enrollment | IMPORTANT: This field is set to No by default. Leave this field set to No until setup is complete and you are ready to enable online new student enrollment.
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| New Student Enrollment Authentication Type | These fields enable parents to enroll a new student. New Student Enrollment forms are any forms added to the New Student Enrollment Forms group. These forms can be either static or standard. Select the validation to use for new student enrollment: • Email - Validate a user by email. With this validation process, an email message is sent to the user’s email address containing the registration code. The user must type the code, exactly as it appears in the message, in order to continue with the enrollment process. • CAPTCHA - Validate a user by CAPTCHA, which is a tool that protects websites against bots by generating codes that humans can pass but computer programs cannot pass. When this option is enabled, the registration key is automatically generated once you correctly enter the CAPTCHA code. An email message is sent to the parent containing the registration key for his records. <SCREENSHOT> IMPORTANT: The CAPTCHA option should only be used during short-term enrollment events such as Kinder Roundup. |
academy/admin_forms_enable.1559053828.txt.gz · Last modified: 2019/05/28 09:30 (external edit)