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publicdocumentgroupcreator

Admin - Form Group Management - Public Documents

ASCENDER ParentPortal Admin > Form Group Management > Public Documents

This page is only available to users who log on to ASCENDER ParentPortal with a district-level administrator account.

This page allows district-level users to create a group of forms that a parent can access without having a ParentPortal account, such as calendars, school supply lists, etc. The parent will be able to access these documents without logging on.

Only static forms can be added to these groups. If at least one static form has been added to this group, the parent can click the District Name Documents link on the ParentPortal login page to access the documents.

NOTE: A static form must already be created for each uploaded document before it can be added to a group.


Public Documents Group creator page

Add a group:

❏ Click + Add Group.

A pop-up window opens.

Add Group pop-up window

Group NameType a name for the group.
InstructionsAdd or update any instructions for the form group, such as clarification about which forms are included in the group.

NOTE: If you are creating a group for Spanish forms, the instructions should be typed in Spanish. If you do not type Spanish instructions under Instructions, English instructions will be displayed even if the parent is viewing ParentPortal in Spanish.


❏ Click Add Form Group.

The group is added to the Existing Groups (left) list.


Edit a new or existing group:

❏ In the Existing Groups (left) list:

edit icon - Hover over the new or existing group and click the edit icon.

The group details open in the Edit Group section (right) where you can add or edit group details:

LanguageSelect the language of the forms in the group.

If you are creating a group for Spanish forms, select Spanish.
Group NameThe current group name is displayed and can be edited.
InstructionsThe current instructions for the form group are displayed and can be edited.

NOTE: If you are creating a group for Spanish forms, the instructions should be typed in Spanish. If you do not type Spanish instructions under Instructions, English instructions will be displayed even if the parent is viewing ParentPortal in Spanish.

Add FormOnly static forms are listed.

Select each form you want to add to the group. Be sure to select forms that correspond to the selected Language.

As forms are added, they are listed below the Edit Group section in the order they were added.


❏ You can modify the order in which the forms are displayed in ParentPortal:

up arrow icon - Click to move the form up the list.
down arrow icon - Click to move the form down the list.


❏ Under Edit Group:

preview icon - Click to preview the form. The form opens in a separate browser window.
delete icon - Click to delete the form from the group.

You are prompted to confirm that you want to delete the form. Click OK.
The form is removed from the group but not deleted from the ParentPortal server.


❏ Under Existing Groups list (left side):

delete icon - Hover over and click the icon to delete a group.

publicdocumentgroupcreator.txt · Last modified: 2019/07/12 10:49 by jstanford