Student Year-at-a-Glance
Overview
This Student Year-at-a-Glance document is as a suggested timeline for ASCENDER Student and State Reporting processes and tasks that occur throughout the school year.
| Task | Resource | Season |
|---|---|---|
| SUMMER SCHOOL | ||
| Grade Reporting | ||
| If Annual Student Data Rollover has occurred, and ASCENDER is already set up for the next school year, any courses taken during the summer must be entered for the prior school year. Summer school courses are typically entered as prior year transfer courses. After summer school courses are completed, update the grades for those students. | ||
| ❏ Enter summer school grades. | Grade Reporting > Maintenance > Student > Individual Maint > Prior Yr Transfer | Summer |
| ❏ Recalculate averages. | Grade Reporting > Utilities > Historical Grd Avg and Class Ranking or Grade Reporting > Maintenance > Student > Individual Maint > Cumulative Courses See ASCENDER Grade Reporting - Recalculate Historical Grade Averages | Summer |
| SCHEDULING | ||
| Grade Reporting | ||
| Create schedules for elementary students. | ASCENDER Grade Reporting - Complete Scheduling for Elementary Campuses (After ASDR) | Summer |
| Scheduling | ||
| Complete scheduling for secondary campuses (or elementary campuses that create schedules before running ASDR). | ASCENDER Scheduling Guide: Manual, Automated, or Combination | Spring |
| ANNUAL STUDENT DATA ROLLOVER (ASDR) | ||
| ❏ Complete Annual Student Data Rollover (ASDR). | End-of-Year & Annual Student Data Rollover (ASDR) | Summer |
| OFFICE OF CIVIL RIGHTS (OCR) BIENNIAL SUBMISSION | ||
| ❏ Complete OCR Submission. | ASCENDER OCR Submission | Biennial |
Student Year-at-a-Glance
Before the School Year Begins
The following tasks must be done before the first day of school.
| Task | Resource |
|---|---|
| ASCENDER Security Admin | |
| ❏ Review users and roles. NOTE: Use AskTED to search by school (set Information Type to Personnel). Changes must be made by the district's AskTED administrator. | ❏ Security Administration > Reports > List of Users by Permission ❏ Security Administration > Reports > List of Tasks Associated With Roles ❏ Security Administration > Reports > List of Security Users and Roles |
| ❏ Delete accounts for users who retired or are not returning. | Security Administration > Manage Users > Create/Edit User |
| ❏ Add accounts for new staff. | Security Administration > Manage Users > Create/Edit User |
| ASCENDER ParentPortal Admin | |
| ❏ Set up online student enrollment and registration. | ASCENDER ParentPortal Admin: Enrollment & Registration |
| Attendance | |
| ❏ Update attendance posting codes. | Attendance > Maintenance > District > Posting Codes |
| ❏ Update campus attendance options for each campus. | Attendance > Maintenance > Campus > Campus Options |
| ❏ Verify the attendance calendar and total yearly minutes for each track at the campus. | Attendance > Maintenance > Campus > Campus Calendar |
| ❏ Run reports for verification. | ❏ SAT1000 - Campus Recap Report ❏ SAT1100 - District Recap Report ❏ SRG0100 - Campus Information (see calendar on final pages) |
| ❏ Create all attendance letters that will be needed for the school year. | QuickGuide - ASCENDER Attendance - Generate Attendance Letters |
| ❏ If using Student Activation/First Day Counts, inactivate all students at the campus. | ASCENDER & TeacherPortal - Student Activation/First Day Attendance Counts (See Enter Campus Settings & Inactivate Students) |
| Grade Reporting | |
| ❏ Update district master schedule. | Grade Reporting > Maintenance > Master Schedule > District Schedule |
| ❏ Update campus master schedule. | Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Section |
| ❏ Update campus control options. | Grade Reporting > Maintenance > Tables > Campus Control Options |
| ❏ Verify that all track end dates are correct. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters |
| ❏ (Secondary campuses) Verify the GPA setup. | ASCENDER Grade Reporting - Run Grade Averaging & Class Ranking and Print AARs (See Before You Begin) |
| ❏ (Elementary campuses) Set up numeric grade conversions for alpha grades in core and non-core courses. | Core: Grade Reporting > Maintenance > Tables > Elementary > Core Grd Cvsn Non-core: Grade Reporting > Maintenance > Tables > Elementary > Noncore Grd Cvsn |
| ❏ Select the type of grade that should appear on the report card for each course. | Grade Reporting > Maintenance > Master Schedule > Campus Schedule > Course (Rpt Card Grd Type field) |
| ❏ (Secondary campuses) Run CTE reports for verification. | ❏ SGR0110 - Master Schedule PEIMS (Grd Rpting) (filter for CTE hours) ❏ SGR1600 - Career and Technology Code Verification ❏ SGR1650 - Career and Technology Audit |
| ❏ Enter schedules for newly enrolled students. | Grade Reporting > Maintenance > Walk-in Scheduler > Scheduler |
| ❏ Run reports for verification. | ❏ SGR1930 - Student Schedules (Plain Paper) ❏ SGR2055 - Student Schedules |
| Graduation Plan | |
| ❏ Create/update district-level graduation plans. | ASCENDER Graduation Plan (See Create Graduation Plans) |
| Registration | |
| ❏ Enroll new students. | Registration > Maintenance > Student Enrollment |
| ❏ Input Immunizations provided during Registration enrollment of new students (Immunization due dates are set by Department of Health). | xxx . xxx . |
| ❏ Set ParentPortal IDs for new students. | Registration > Utilities > Set Parent Portal IDs |
| ❏ Run reports for verification. | ❏ SRG0100 - Campus Information ❏ SRG0600 - Student Special Program Listing ❏ SRG0800 - Registration Forms ❏ SRG1200 - Student Status Changes by Program ❏ SRG1300 - Student Bus Information ❏ SRG1500 - Student At Risk Listing ❏ SRG1800 - Enrollment by District of Residence ❏ SRG1900 - Local Program Enrollment Count ❏ SRG2000 - Student Contact Information |
| ParentPortal Settings in ASCENDER | |
| ❏ Update ParentPortal district options. | Registration > Maintenance > Parent Portal > District |
| ❏ Update ParentPortal campus options. | Registration > Maintenance > Parent Portal > Campus |
| TeacherPortal Settings in ASCENDER | |
| ❏ Update TeacherPortal district options. | Grade Reporting > Maintenance > TeacherPortal Options > District > Options |
| ❏ Update TeacherPortal campus options. | Grade Reporting > Maintenance > TeacherPortal Options > Campus > Options |
| ❏ Update hint questions. | Grade Reporting > Maintenance > TeacherPortal Options > District > Hint Questions |
| ❏ Update TeacherPortal categories and weights. | Grade Reporting > Maintenance > TeacherPortal Options > Campus > Categories |
| ❏ Remove previous year admin users. | Grade Reporting > Maintenance > TeacherPortal Options > Campus > Administrative Users |
| ❏ Create new TeacherPortal admin accounts. | District: Grade Reporting > Maintenance > TeacherPortal Options > District > Administrative Users Campus: Grade Reporting > Maintenance > TeacherPortal Options > Campus > Administrative Users Discipline Approvers: Registration > Maintenance > Campus Profile > Campus Information Maintenance > Principal/Counselor |
| ❏ Enable TeacherPortal at all campuses. | Grade Reporting > Maintenance > TeacherPortal Options > District > Options (set TeacherPortal Use Flag to Enabled) |
| TeacherPortal | |
| ❏ Teachers must create a new TeacherPortal account. NOTE: Teachers must know their Staff ID to create an account (Grade Reporting > Maintenance > Master Schedule > Campus > Instructor (to obtain Staff ID). | |
| ❏ Teachers must set up TeacherPortal courses, assignments, etc. |
Student Year-at-a-Glance
First Day of School
The following tasks must be completed on the first day of school.
| Task | Resource |
|---|---|
| Attendance | |
| ❏ If using Activate Students/First Day Counts, begin activating students. | ASCENDER & TeacherPortal - Student Activation/First Day Attendance Counts |
| ❏ If not using Activate Students/First Day Counts: | |
❏ Count present students. | ❏ SAT0400 - Daily Attendance Summary (balance against SAT1400) |
❏ Enter leaver codes for No Shows. | Registration > Maintenance > Student Enrollment > W/R Enroll |
| ❏ Print the First Day Principals Report. | ❏ SAT0700 - Student Attendance Summary (set First Day Principal Report to Y) ❏ SAT1400 - Schedule of Age/Grade Distributions (set First Day Principal's Report to Y) |
| ❏ Run reports for verification. | ❏ SAT0300 - Attendance Proof List ❏ SAT0700 - Student Attendance Summary ❏ SAT1400 - Schedule of Age/Grade Distributions |
| Grade Reporting | |
| ❏ Print class rolls. | ❏ SGR0900 - Class Rolls (Student Grade Information) |
| Registration | |
| ❏ Identify No Show students. | ❏ SRG2200 - Student No Show Report |
Student Year-at-a-Glance
Daily
The following tasks must be done on a daily basis.
Student Year-at-a-Glance
Weekly
The following tasks must be done on a weekly basis.
| Task | Resource |
|---|---|
| Attendance | |
| ❏ Print attendance letters. | ASCENDER Attendance - Generate Attendance Letters |
| ❏ Run entry/withdrawal report. | ❏ SAT1700 - Entry/Withdrawal Summary |
| Registration | |
| ❏ Submit Enrollment Event data to the TEA. | QuickGuide: Process Texas Unique Student IDs (UIDs) |
Student Year-at-a-Glance
Cycle Midpoint
The following tasks must be done halfway through each grade reporting cycle (e.g., IPRs).
IMPORTANT: For additional information, reference the TeacherPortal mid-cycle reminders from the TeacherPortal guide https://help.ascendertx.com/teacherportal/doku.php/academy/mid-cycle.
| Task | Resource |
|---|---|
| Grade Reporting | |
| ❏ Compute attendance data for grade-course records and post absences. Run before printing IPRs. | ❏ SGR1800 - Compute Attendance in Course Records |
| ❏ Update comments for IPRs. | NOTE: IPRs use report card messages.Secondary campuses: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Messages Elementary campuses: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Msg Elementary Instructors can enter comment codes in TeacherPortal. |
| ❏ Print and distribute IPRs. | ❏ SGR1160 - Interim Progress Report Or, teachers can print IPRs from TeacherPortal. |
Student Year-at-a-Glance
End of Cycle/Semester
End of Cycle
The following tasks must be done at the end of each grade reporting cycle (both six-week and nine-week cycles).
| Task | Resource |
|---|---|
| Attendance | |
| ❏ Run reports to verify that attendance is balanced for the cycle. |
❏ SAT0600 - Student Detail Report |
| ❏ Verify that all required attendance audit reports have been generated from ASCENDER and stored for your records, as well as other reports required for the district. Review the TEA Student Attendance Accounting Handbook (SAAH), Section 2.3 for specific rules. NOTE: Campuses are required to complete a Reconciliation of Teacher’s Roster Information and Attendance Accounting Record (1st and 4th six weeks). See section 2.3.4 of the SAAH for guidance. | IMPORTANT: The following attendance reports must be generated throughout the year and retained for auditing purposes. They can be saved as a PDF. These reports are not available in Historical. ❏ Attendance Reports > Audit > SAT0600 - Student Detail Report Verify that individual student membership information is correct, and that the totals on the summary page match the totals on the SAT0900 Principal/Superintendent semester report.
Verify eligible attendance days present/absent and special programs contact hours, by campus and by district. Verify that the report is balanced against the SAT0600 - Student Detail Report report.
Verify eligible attendance days present/absent and special programs contact hours, by campus and by district. For the 2020-2021 school year, school districts should also run SAT900C if they participated in remote instruction.
This report is the same as SAT0900, except it provides information for multiple tracks.
Verify that first and fourth six weeks campus membership is balanced against district enrollment totals on SAT1000.
Verify that daily attendance summaries have been balanced daily.
Print current year class attendance by instructor name or control number. Use for attendance verification for all attendance or grade reporting cycles. |
| ❏ Run additional reports as needed. | |
| Discipline | |
| ❏ Run reports for verification. | ❏ SDS0700 - TEA DFSCA Evaluation Report ❏ SDS0800 - Offense Summary Report ❏ SDS0900 - Action Summary Report ❏ SDS1300 - Discipline Audit Report (PEIMS Edits) ❏ SDS1400 - Offenses ‘Reported By’ Summary Report ❏ SDS1700 - Discipline Suspension Attendance Verification |
| Grade Reporting | |
| ❏ Update the report card comments. NOTE: Once comments have been used on a report card run, they should not change until the following year. You can add additional codes if space allows. | Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Comments |
| ❏ Update report card messages. | Secondary campuses: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Messages Elementary campuses: Grade Reporting > Maintenance > Tables > Grade Reporting Tables > Rpt Card Msg Elementary |
| ❏ (Elementary campuses) Verify elementary tables. | Grade Reporting > Maintenance > Tables > Elementary > Elem Grade |
| ❏ Identify all missing and incomplete grades. NOTE: The report can be distributed to instructors as a reminder to enter grades for accurate grade average calculations. | ❏ SGR1000 - Blank, Failing and Incomplete Grades Be sure Check Student Entry/WD Dates for Blank Grades is N. Example: A student enrolls at the campus and in a course-section during cycle 2. If this parameter is set to Y, the semester grade will not be calculated because cycle 1 grades are blank. If the parameter is N, cycle 1 grades are skipped and the semester grade is calculated. |
| ❏ Verify that campus control option parameters are set correctly. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters ❏ Current Semester ❏ Current Cycle ❏ Track End Dates |
| ❏ Verify that the campus posting options are set correctly. | Grade Reporting > Maintenance > Tables > Campus Control Options > Posting ❏ Allow Cycle Grade ❏ Auto Citizenship ❏ Citizenship Grade |
| ❏ Update the TeacherPortal district-wide message. | Grade Reporting > Maintenance > TeacherPortal Options > District > Options |
| ❏ Update the TeacherPortal campus-wide message. | Grade Reporting > Maintenance > TeacherPortal Options > Campus > Options |
| ❏ Update campus-wide TeacherPortal options. | Grade Reporting > Maintenance > TeacherPortal Options > Campus > Options |
| ❏ (Mainly elementary campuses) Verify course auto-grade options. | Grade Reporting > Maintenance > Master Schedule > District Schedule (Auto Grd field) |
| ❏ Enable grade posting in TeacherPortal. NOTE: Notify instructors that they can enter comments and override grades as needed, and mark course-sections as 'Ready to Post.' Most campuses allow 3-5 days for posting. IMPORTANT: For additional information, reference the TeacherPortal End-of-Cycle reminders from the TeacherPortal guide https://help.ascendertx.com/teacherportal/doku.php/academy/eoc | Grade Reporting > Maintenance > TeacherPortal Options > Campus > Options (set Open for Grade Posting to Open) |
| ❏ Verify that all instructors are ready to post grades for the semester-cycle. | Grade Reporting > Maintenance > Teacher Posting Status |
| ❏ Post grades from TeacherPortal. | Grade Reporting > Utilities > Grade Posting From ASCENDER TeacherPortal |
| ❏ Disable posting in TeacherPortal. | Grade Reporting > Maintenance > TeacherPortal Options > Campus > Options (set Open for Grade Posting to Close) |
| ❏ Compute attendance in the student's grade-course record so that it prints on report cards and teacher class rolls. | ❏ SGR1800 - Compute Attendance in Course Records |
| ❏ (Elementary campuses) Compute cumulative year-to-date averages (if the campus does not use semester averages). | Grade Reporting > Utilities > Grade Computation Elementary |
| ❏ (Optional) Print class rolls. Distribute to instructors as proof sheets for grade verification. | ❏ SGR0900 - Class Rolls (Student Grade Information) |
| ❏ Post corrected grades. | By individual: Grade Reporting > Maintenance > Student > Individual Maint > Grd Update By group: Grade Reporting > Maintenance > Student > Group Maint > Post Grades |
| ❏ Update campus control print options before printing report cards. | Grade Reporting > Maintenance > Tables > Campus Control Options > Print Options |
| ❏ (Mainly secondary campuses) Assign control numbers to students by period, if you will be printing report cards by control number. | Grade Reporting > Utilities > Assign Control Numbers > Cntrl by Period |
| ❏ Print report cards. | Secondary two-semester campuses: ❏ SGR1300 - Secondary Report Cards (2 Semesters) Secondary four-semester campuses: ❏ SGR1350 - Secondary Report Cards (4 Semesters) Elementary campuses: ❏ SGR1400 - Elementary Report Cards |
| ❏ Print and save recommended reports. | ❏ SGR0280 - Grade Distribution Report ❏ SGR0900 - Class Rolls (Student Grade Information) ❏ SGR1000 - Blank, Failing and Incomplete Grades ❏ SGR2001 - A/B Honor Roll ❏ SGR4500 - TeacherPortal Assignment Audit Report Secondary campuses: ❏ SGR1175 - Report Card Proof List ❏ SGR1300 - Secondary Report Cards (2 Semesters) or ❏ SGR1350 - Secondary Report Cards (4 Semesters) Elementary campuses: ❏ SGR1400 - Elementary Report Cards ❏ SGR1401 - Elementary Principal's Proof List ❏ SGR2091 - Elementary Grade Labels |
| ❏ Increment Current Semester and Current Cycle. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters |
| Registration | |
| ❏ Run reports for verification. | ❏ SRG0600 - Student Special Program Listing ❏ SRG1200 - Student Status Changes by Program ❏ SRG2100 - Student Withdrawal Report |
| ❏ Gather documentation on leavers and movers (grade levels 7-12 only, per TWEDS). | Registration > Utilities > TREx Export Or, manually follow up by contacting other districts. |
| Special Education | |
| ❏ Run reports for verification. | ❏ SAT0000 - Absence Transaction List ❏ SAT0600 - Student Detail Report (set Print Sp Ed Only to Y) ❏ SEM0720 - Special Ed Student Active/Inactive List ❏ SEM0850 - PEIMS Verification List |
Student Year-at-a-Glance
End of Cycle/Semester
End of Semester
The following tasks must be done at the end of the semester.
IMPORTANT: For additional information, reference the TeacherPortal End-of-Semester and TeacherPortal End-of-Year reminders from the TeacherPortal guide https://help.ascendertx.com/teacherportal/doku.php/academy/eos
❏ Complete all End of Cycle tasks, plus the following:
| Task | Resource |
|---|---|
| Attendance | |
| ❏ Verify that all required attendance audit reports have been generated from ASCENDER and stored for your records, as well as other reports required for the district. Review the TEA Student Attendance Accounting Handbook (SAAH), Section 2.3 for specific rules. | IMPORTANT: The following attendance reports must be generated throughout the year and retained for auditing purposes. They can be saved as a PDF. These reports are not available in Historical. ❏ Attendance Reports > Audit > SAT0600 - Student Detail Report Verify that individual student membership information is correct, and that the totals on the summary page match the totals on the SAT0900 Principal/Superintendent semester report.
Verify eligible attendance days present/absent and special programs contact hours, by campus and by district. Verify that the report is balanced against the SAT0600 - Student Detail Report report.
Verify eligible attendance days present/absent and special programs contact hours, by campus and by district. For the 2020-2021 school year, school districts should also run SAT900C if they participated in remote instruction.
This report is the same as SAT0900, except it provides information for multiple tracks.
Verify that first and fourth six weeks campus membership is balanced against district enrollment totals on SAT1000.
Verify that daily attendance summaries have been balanced daily.
Print current year class attendance by instructor name or control number. Use for attendance verification for all attendance or grade reporting cycles. |
| Grade Reporting | |
| ❏ Set campus control option parameters correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Campus Control Options > Parameters ❏ Current Semester = 1. ❏ Current Cycle = 2 (for 9-week cycles) or 3 (for 6-week cycles). ❏ Verify Track End Dates. |
| ❏ Verify that the campus control posting options are set correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Campus Control Options > Posting ❏ Allow Cycle Grade ❏ Allow Semester Grade ❏ Expect Exam Grade ❏ Allow Exempt Exam (if X is a valid semester exam grade for exempt students) ❏ Allow Alpha Exam ❏ Allow Numeric Exam ❏ Auto Citizenship ❏ Citizenship Grade |
| ❏ Indicate if semester exams are included in the semester average. | Grade Reporting > Maintenance > Tables > Campus Control Options > Computation (Include Exam in Semester Average field) |
| ❏ (Elementary campuses) Verify that all fields are set correctly for the end of the semester. | Grade Reporting > Maintenance > Tables > Elementary > Elem Grade |
| ❏ (Secondary campuses) (Optional) Determine whether students meet the 90% attendance rule for awarding or denying credit. | ❏ SGR0450 - Attendance Percentage by Course |
| ❏ (Secondary campuses) Perform grade computation and credit assignment, if the campus awards credit (including middle school courses with credits that apply toward graduation). | QuickGuide: Compute Grades and Assign Credit |
| ❏ (Secondary campuses) Calculate grade averages and class ranking according to district policy. Some campuses may do beginning-of-the-year calculations at the end of semester 1. | ASCENDER Grade Reporting - Run Grade Averaging & Class Ranking and Print AARs |
| ❏ (Secondary campuses) Print transcripts. | ❏ SGR2047 - AAR Multi-Year |
| ❏ Print grade labels for all students. | Secondary campuses: ❏ SGR2081 - Student Grade Labels Elementary campuses: ❏ SGR2091 - Elementary Grade Labels |
| ❏ Print and save recommended reports. | ❏ SGR0450 - Attendance Percentage by Course ❏ SGR1650 - Career and Technology Audit ❏ SGR2048 - Summary of Student Credits by Sch Yr ❏ SGR2060 - Grd Avg and Class Rnk - Info ONLY no Update ❏ SGR2070 - Grd Avg Info - By Student (Info Only) ❏ SGR2600 - Student Grd/Crs Override Proof List |
| ❏ Make midterm schedule changes. | Grade Reporting > Maintenance > Student > Individual Maint > Crs/Sec Change |
Student Year-at-a-Glance
End of Cycle/Semester
End of Final Semester
The following tasks must be done at the end of the final semester.
IMPORTANT: For additional information, reference the TeacherPortal End-of-Semester and TeacherPortal End-of-Year reminders from the TeacherPortal guide https://help.ascendertx.com/teacherportal/doku.php/academy/eos
❏ Complete all End of Cycle and End of Semester tasks, plus the following:
| Task | Resource |
|---|---|
| Attendance | |
| ❏ Verify that all required attendance audit reports have been generated from ASCENDER and stored for your records, as well as other reports required for the district. Review the TEA Student Attendance Accounting Handbook (SAAH), Section 2.3 for specific rules. | IMPORTANT: The following attendance reports must be generated throughout the year and retained for auditing purposes. They can be saved as a PDF. These reports are not available in Historical. ❏ Attendance Reports > Audit > SAT0600 - Student Detail Report Verify that individual student membership information is correct, and that the totals on the summary page match the totals on the SAT0900 Principal/Superintendent semester report.
Verify eligible attendance days present/absent and special programs contact hours, by campus and by district. Verify that the report is balanced against the SAT0600 - Student Detail Report report.
Verify eligible attendance days present/absent and special programs contact hours, by campus and by district. For the 2020-2021 school year, school districts should also run SAT900C if they participated in remote instruction.
This report is the same as SAT0900, except it provides information for multiple tracks.
Verify that first and fourth six weeks campus membership is balanced against district enrollment totals on SAT1000.
Verify that daily attendance summaries have been balanced daily.
Print current year class attendance by instructor name or control number. Use for attendance verification for all attendance or grade reporting cycles. |
| Grade Reporting | |
| ❏ Assign pass/fail indicators and verify course completion records for PEIMS. NOTE: These indicators must be set for 1st grade and above. | QuickGuide: Assign Pass/Fail Indicators |
| ❏ (Elementary campuses) Compute final grades, whether the campus uses semester grades or cumulative year-to-date averages. | Grade Reporting > Utilities > Grade Computation Elementary |
| ❏ (Elementary campuses) Print final report cards with the promotion/retained message. | ❏ SGR1400 - Elementary Report Cards (set Print Promoted/Retained Msg to Y) |
Student Year-at-a-Glance
End-of-Year
The following tasks must be done at the end of the year.
❏ Complete the steps in the ASDR End-of-Year checklist, plus the following:
| Attendance | |
|---|---|
| ❏ Run the District Attendance and Contact Hours report. | ❏ SAT0950 - District Attendance and Contact Hours |
| Grade Reporting | |
| ❏ Run the final honor roll. | ❏ SGR2001 - A/B Honor Roll |
| ❏ Verify the AAR Special Consideration Code. | ❏ SGR2047 - AAR Multi-Year (SE column on the report) |
| Registration | |
| ❏ Indicate if district local programs will be moved to the next year records. | Registration > Maintenance > District Profile > Local Program Codes (Move Program to Next Year field) |
| Special Education | |
| ❏ Identify and enter hours for the Extended School Year (ESY) special education students. | Special Education > Maintenance > Student Sp Ed Data > Current Year > Program Information (select Extended School Year Services, and enter Extended School Year Services Hours and Extended School Year Services Speech Hours) |
| Backups | |
| ❏ Create backups. | For districts hosted at the TCC Data Center, this is done automatically. Otherwise, request that your technical support staff create the backups. |
Student Year-at-a-Glance
TSDS
PEIMS/State Reporting
The following tasks must be done to prepare for and submit the PEIMS collections throughout the year.
| Task | Resource |
|---|---|
| ASCENDER State Reporting | |
| ❏ Complete the fall PEIMS submission. | ASCENDER State Reporting - PEIMS TSDS Fall Submission |
| ❏ Complete the midyear PEIMS submission (Business only). | ASCENDER State Reporting - PEIMS TSDS Midyear Submission |
| ❏ Complete the summer PEIMS submission. | ASCENDER State Reporting - TSDS PEIMS Summer Submission |
| ❏ Complete the extended PEIMS submission. | ASCENDER State Reporting - PEIMS TSDS Extended Submission |
Student Year-at-a-Glance
TSDS
Core Collections
The following tasks must be done to prepare for and submit the core collections throughout the year.